Invoicing System
Billing management that can accommodate complex invoice generation, unique revenue models and more.
Subscription Billing System
Fully automated and configurable collections capabilities to reclaim your team's time and focus
Online Payments
Flexible, powerful payment acceptance tools complimented by innovative cash application technology.
Virtually every question answered about the current state and future of your A/R performance.

Check out these powerful enhancements to the Invoiced platform

Check out these powerful enhancements to the Invoiced platform

The Invoiced team is always hard at work building new functionality that makes it easier AND faster for our customers to get paid. We’re thrilled to share the results of our efforts! Take a look at our hit list of recently-released features that are sure to make your day.

More control of your invoicing processes

Many of our customers spend the bulk of their time managing exceptions that pop up. Our goal is to eliminate those exceptions as much as possible with automated functions, so customers can take the time to be proactive about invoicing. Here are just a few features that support that effort:

Automated late fees allow businesses to configure late fees on a one-time or recurring basis when an account is set up, and never worry about them again. That means no more manual processing of late fees - or missing out on additional revenue when customers miss payment deadlines.


Remember that estimate you sent out over a year ago? Your prices have increased significantly since then, right? With expiring estimates, you can set customized date ranges for each estimate so they are only valid within the specified timeframe.

Sign-up pages offer lots of value in a compact package. Businesses can skip the added step of contract signature by offering contractual terms and payment options - all in one form. And what’s more: now Invoiced customers can offer multiple subscriptions on one sign-up page,and Autopay on sign-up pages as well.


Invoiced has always offered templated invoicing emails with a series of customizable variables, and we’ve recently expanded the number of email variables customers may use. In addition to all the existing inputs, choose from new variables such as the start and end dates of an invoicing period, the customer’s account balance, and any credit balances.


Your customers can make payments via Invoiced using a variety of payment gateways. Why not make it easy for Invoiced administrators to make payments on behalf of customers? Introducing the virtual payment terminal inside the Invoiced application, where business can apply payments to specific invoices.


Enhanced workflows that save time and headaches

Managing all the processes of a busy accounts receivable (A/R) department can take a lot of time and manual effort. And, that’s not even counting the worries that despite all that exertion, you’ll miss something major. Invoiced’s latest workflows aim to address those concerns - take a look:

Invoiced’s chasing function allows businesses to create automated follow-up rules for invoices. These follow-up rules will then generate a customized email to each customer. But what if the business doesn’t want to send an email? Introducing invoice flagging, the ability to flag invoices based on the same variables as chasing. Invoice flagging allows businesses oversight into customer behavior, and the power to decide how to follow up (email or otherwise).


Invoiced offers comment functionality on invoices, which is an effective way to keep track of customer communication in a centralized place. But with hundreds or even thousands of invoices, it’s tough to keep up. Invoiced now offers a comments queue, where any invoice receiving a comment is flagged so the business can easily find all comments and respond.


Companies are scrambling to adapt to the recent changes to GAAP revenue recognition and contract revenue management. In addition to subscription billing, Invoiced now offers contract billing to provide a more flexible method to allocate charges across a customer’s contracted time period.


Invoiced connects directly to QuickBooks Online and Xero to push payments from Invoiced to those respective systems. However, users can also pay invoices in QuickBooks Online and Xero, outside of the Invoiced application. We’ve enhanced the connection so that payments from QuickBooks Online and Xero are pushed to Invoiced.

In addition to syncing A/R invoices, the Invoiced/Sage Intacct integration now allows Sage Intacct customers to push sales documents with custom transaction definitions directly to Invoiced.


Tell us what you think of the new Invoiced features.

Take advantage of all the Invoiced has to offer with our latest enhancements. And when you do, tell us what you think! Feel free to send us comments, questions, and new ideas at

Level up your invoicing game with QuickBooks Desktop & Invoiced

Level up your invoicing game with QuickBooks Desktop & Invoiced

If you’re a user of QuickBooks Desktop, you’re probably well aware of the awesome accounting features it offers. Flexible data entry tools, sophisticated job costing functions, robust reporting capabilities, and complex inventory management are just a few of the reasons customers rave about QuickBooks Desktop.

But the one downside to QuickBooks Desktop is, well, the fact that it lives on a desktop computer. While it’s quite convenient to be able to access QuickBooks Desktop without an internet connection, it limits other benefits that QuickBooks Online customers receive - like frequent software updates, secure data backups, and integrations with partner platforms.

At Invoiced, we’re always striving to extend our sophisticated invoicing capabilities to as many customers as possible. So in addition to our existing QuickBooks Online integration, we’re excited to announce that QuickBooks Desktop and QuickBooks Desktop Enterprise customers can now connect directly with Invoiced.

Given that QuickBooks Desktop and QuickBooks Desktop Enterprise are implemented differently than Quickbooks Online, the process is slightly different - but still very straightforward. Simply download a QWC file, retrieve your password, and enter that password into Invoiced’s web connector. Users can choose to sync manually or enable Autosave for updates.

So what do QuickBooks Desktop and QuickBooks Desktop Enterprise customers get out of this new connection? Here are some of the major benefits:

Sync invoicing and accounting data

Using the Invoiced connection with QuickBooks Desktop and QuickBooks Desktop Enterprise, customers can push invoicing data from Invoiced to their QuickBooks instance - and vice versa. This connection can be enabled as needed or automatically per the user’s preference, and eliminates the manual work involved in copying invoice data back to an accounting system.

Additional payment gateways

With QuickBooks Desktop and QuickBooks Desktop Enterprise, users have access to only one payment gateway. Invoiced offers access to a variety of payment gateways, and reconciles payments from those additional gateways to QuickBooks Desktop and QuickBooks Desktop Enterprise.

Online customer portal

Invoiced offers a user-friendly customer portal that houses all historical customer invoicing records in one secure location. That means no more searching for emailed QuickBooks Desktop invoices sent via email, and plenty of opportunities to extend the business’s brand presence through portal customization.

Robust invoicing automation

For QuickBooks Desktop and QuickBooks Desktop Enterprise users with high invoicing volumes, the addition of Invoiced’s sophisticated capabilities really seals the deal. Customers can take advantage of complex configurations like subscription billing and payment plans, with custom features like trial periods, prorations, time-based discounts, auto-scheduled late fees, and other non-trivial logic.

Want to learn more about the QuickBooks Desktop integration with Invoiced?

Browse the Invoiced page on the QuickBooks featured applications site or the QuickBooks Desktop section of the Invoiced documentation hub.

Supercharge your accounting system with an invoicing platform

Supercharge your accounting system with an invoicing platform

When you’re first starting a business, every expense must be thoroughly justified. Most new businesses only spend extra funds on things that are absolutely critical. Instead of purchasing software, you might start out keeping track of back-end financial data and customer invoices manually. Spreadsheets for accounting and templated documents for invoices are fairly standard for small entities.

As your business grows in both size and complexity, it becomes a lot harder to manage accounting and invoicing without some more complex architecture. So you decide to purchase an accounting system to fill both roles, given your budget constraints. And that works for a little while - as long as you have low-volume, simple invoicing requirements.

Related: Accounting vs. Billing Software: the Key Questions You Need to Ask

Your accounting platform may be fantastic when it comes to accounting features. However, it leaves you with few options for invoicing. Maybe the number of invoices is limited, or it doesn’t support recurring billing for your new subscription customers. Or the invoicing process itself isn’t visually appealing, and it doesn’t give the professional look you want to convey to customers.

The thought of having two separate systems for accounting and invoicing may sound like double work. Now you have to run financial data through the accounting system, manage invoicing in the invoicing platform, and manually update the accounting system with invoicing data so you have one system of record. Yuck.

Not so fast: there’s a way to leverage all the awesome functionality of your accounting system AND boost its invoicing capabilities, without duplicating efforts. All you have to do is take advantage of the integrations offered by both platforms for a seamless connection.

Related: Invoiced Partner Integrations

Connecting your accounting system with a robust invoicing platform can support your business’s growing invoicing needs in a number of ways. Here are just a few:

Handle high volumes of detailed invoices

Some accounting systems claim to offer “unlimited invoicing”. That sounds great, until you generate too many invoices for the system to handle. Invoiced customer Flick Electric learned this the hard way. They used an accounting system to generate 6,000-8,000 invoices per week, and their overworked accounting platform crashed.

Invoicing platforms are designed to handle much higher volumes, and will generally offer load tests to prove their capacity. They also allow for a higher level of line item detail on each invoice. If you’re importing detailed data on customer charges, and you’ve got a lot to record, chances are an invoicing platform can handle more item detail with longer character counts.

Related: Flick Electric expands invoicing capacity to 64,000 invoices per month

Access daily billing summaries

Let’s say your new invoicing platform is the system of record for invoices. Using the accounting/invoicing connection, data from the invoicing system gets pushed to the accounting system real-time - and vice versa.

In addition, you can use the invoicing platform’s reporting capabilities to create customized summaries of daily invoicing activity. Easily aggregate the number of invoices issued, payments received for specific invoices (and in total), bad debt written off, email reminders sent, and many more.

That daily billing summary came in really handy for Invoiced customer Immigrant Law Group. Each attorney at the firm required a notification of payments received per attorney that day. Performing this function in their accounting software required extra overhead that was often missed. With an invoicing integration, customers can configure a custom data set (like this one) to be pulled each day.

Related: Immigrant Law Group slashes billing management time by 70%

Take advantage of complex billing structures

Many accounting platforms offer electronic invoicing and accept a handful of payment methods. However, if your business requires more sophisticated invoicing, you’ll likely come up short with an accounting system.

In addition to standard invoicing, an invoicing platform can offer configurable payment plans and subscription billing. Invoices can be customized based on a variety of inputs, like:

  • Non-trivial subscription logic
  • Discounts with expiration dates
  • Prorations and trial periods
  • Auto-scheduled late fees
  • Custom payment terms

And some may offer a variety of payment methods and formats without additional transaction fees. Many accounting and invoicing providers will pass through a percentage fee from the payment processor, and then add their own per-transaction fee. Look out for those, and find one with zero per-transaction fees.

Related: The hidden costs of subscription platforms - and how to avoid them

Make the customer interaction easier

An emailed invoice sent through your accounting system is far more convenient than one sent through the mail. But could you do better for your customers? Invoicing platforms can help you improve the overall customer experience, and sometimes get you paid faster in the process.

Estimate or quoting functionality allows users to create an estimate for customer review and easily convert it to an invoice, keeping the entire interaction with one platform.

Sign-up pages give businesses the opportunity to plug the terms acceptance process right into the invoicing workflow. Instead of asking customers to review and electronically sign a standalone document on an e-signature platform, businesses can configure terms as part of the invoicing process. Invoiced customer DealRoomimplemented sign-up pages and dropped their Days Sales Outstanding (DSO) from 2-3 weeks to 2-3 days.

Related: Customer Spotlight: DealRoom gets paid 80% faster with Invoiced sign-up pages

A customer portal also gives customers one place to find all historical invoices with your business. No more searching through email, or contacting your customer service line to retrieve lost information.

Want to learn how Invoiced can amplify your accounting platform capabilities?Contact us today for a demo tailored to your business.

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